Microsoft teams breakout rooms manual#

Once the meeting starts, breakout rooms can only be managed via the breakout room panel in the active meeting. Selecting breakout rooms managers (only explicitly invited presenters from same tenant are available currently for assignment as breakout rooms managers)Īt this time, pre-meeting features can only be accessed by meeting organizers prior to the start of the meeting and when all breakout rooms are closed.

Microsoft teams breakout rooms manual#

Preassigning participants via both manual and automatic assignment options.

Adjusting settings (like timer) for breakout rooms session.

Configuring meeting options for each room.

Adding, deleting, or renaming individual rooms.Additionally, organizers can perform the following tasks before the start of the meeting: This feature reduces admin overhead and improves meeting efficiency. Organizers can choose how many rooms they need and create them in advance. Simply open a Teams meeting invite, navigate to Breakout rooms, and select Create rooms. Get an early start by creating breakout rooms and participant assignment tasks ahead of your meeting. They do not have the ability to manage breakout rooms unless they request control by clicking the Manage rooms button. However, inactive managers can only join open rooms as participants (read-only). While only one manager can take control at a time, the designated breakout room manager will be able to perform in-meeting operations such as:Īll breakout room managers-including those not in control-can join opened breakout rooms by clicking on the menu next to each room and selecting Join room. Only presenters can be appointed at this time. Need help managing breakout rooms? Breakout room managers support allows organizers to extend the management of breakout rooms to up to 10 presenters during a meeting. Alternatively, if auto-move is disabled, a prompt is shown that allows participants to decide whether to move back to main meeting or disconnect. Once the timer has expired, rooms will automatically close, and participants will return to the main meeting if auto-move is enabled. The timer is visible to the participants, counts down the time left in the room, and alerts participants 60 seconds from when the breakout room session will close. Imagine speeding up the assignment process by being able to quickly find the right participant(s) or room(s) and multi-assigning by using the checkboxes.Ĭontrol the duration of your breakout sessions by setting up breakout room timer in the settings. Organizers can sort by participants or rooms, in addition to selecting multiple participants for room assignments. When organizers select Assign Participants in the breakout rooms’ right panel, a separate window pops up with a larger view of all the participants and rooms. The participant assignment experience also has an updated, useful interface available both before and during meetings. Assignments persist across subsequent sessions and for recurring meetings, so organizers do not have to repeat assignments. Participants also remain assigned to their breakout rooms unless the meeting organizer chooses to change them. Organizers can now reassign participants even when rooms are open, ensuring the right participants are in each breakout room and can be easily reassigned when needed. Let’s look at some of the innovations we have released so far.

Since the launch in December 2020, we have released several new features that simplify the management and creation of breakout rooms while improving overall meeting efficiency. Breakout rooms allow organizers to divide meetings into sub-groups to facilitate discussions and brainstorming sessions.